Promoter’s Resources

Looking to sanction an event with EFTA?  It’s pretty easy and this page should have all the information and forms etc. you’ll need to make it happen. You can also always email treasurer[at]efta[dot]com with questions.

First question you must answer is: Are you promoting a Competitive Event (i.e. Race) or Non-Competitive Event (i.e. Fun Ride)?

Competitive Events

Up front costs (required with or shortly after form submission):

  • $25 sanctioning fee
  • $50 EFTA Annual Club Membership (if you are promoting multiple events in a year you only pay this once)
  • $25 EFTA Annual Membership (Promoter must be an EFTA member, if you already are this is taken care of)

Forms Required:

Within 1 week of form submission EFTA will process the request, apply for an insurance certificate and return said certificate to the Promoter.  Any additional coordination or event material needs will be addressed between form submission and race day. It is important to submit your paperwork with as much lead time as possible to allow for the biggest coordination window we can get.  Less stressful for you, less stressful for us.

Post Event Requirements:

  • Complete and Submit the EFTA Event Reporting Form
  • This form provides EFTA with information so we can accurately Invoice any per rider fees (like insurance)
  • This form and payments should be submitted no more than 2 weeks after the event

Non-Competitive Events

Up front costs (required with or shortly after form submission):

  • $10 sanctioning fee
  • $25 EFTA Annual Membership (Promoter must be an EFTA member, if you already are this is taken care of)

Forms Required:

Within 1 week of form submission EFTA will process the request, apply for an insurance certificate and return said certificate to the Promoter.  Any additional coordination or event material needs will be addressed between form submission and the day of the event. It is important to submit your paperwork with as much lead time as possible to allow for the biggest coordination window we can get.  Less stressful for you, less stressful for us.

Post Event Requirements:

  • Email treasurer[at]efta[dot]com with number of participants & dollar amount contributed to charity for our reporting purposes.
  • That’s it!